There should be no email address shown next to the name in the Name column.
When you have added one or more address to the contact group, it should appear as follows:
Never enclose the real name or the email address in quotation marks, whether single or double. Where Real Name is the real name or other title for the address, followed by at least one space, and is the email address itself enclosed in angle brackets. When entering the addresses into a text file or spreadsheet, ready for copying, please type them in the following format: When copying and pasting a list of addresses for import into a Contact Group or Distribution List, it's important that you ensure the email addresses are correctly formatted, otherwise you may find that your emails are rejected as a result of a header syntax error ( FAQ 2478 gives more details about this problem).
Click on Save and Close to save the contact group. Click on Add to Group so that the selected members are added to the contact group. When you have finished adding addresses to the Members box, click OK. This method will be necessary for addresses such as external addresses that will not be in the Global Address List. See the note below about Pasting addresses into a contact group. You can select several names at a time by holding down the CTRL key while you click on each name (scrolling as necessary) in the Global Address List.Īlternatively, you can Copy a list of addresses from another source such as a text file, and Paste them into the Members box. Each address selected will appear in the Members box. 
Select names for your group by clicking one or more names in the Global Address List, then clicking the Members -> button.
Enter a suitable name for the new group in the Group Name box. Click the arrow against the New button (top left of the messages pane) and click on Group in the drop-down menu:. Click on Contacts at the bottom left of the OWA window. Save your contact group by clicking the Save & Close icon at the top left of the window.Ĭreating a contact group in Outlook Web App (OWA). Repeat step 6 for each member to be added. We recommend that you un-tick the Add to Contacts option box, otherwise the address will be added to your main contacts. Enter the Display Name (usually a real name) and the E-Mail Address as shown in the example here. If you selected the New E-Mail Contact option, you'll be given an Add New Member box to complete, as shown below. See the note about Pasting addresses into a contact group, below. Click OK when done.Īlternatively with those two options, you can Copy a list of addresses from another source such as a text file, and Paste them into the Members box. You can select several names at a time by holding down the CTRL key while you click on each name (scrolling as necessary) in the Global Address List. If you selected the From Outlook Contacts or From Address Book options, you can add names to your contact group by clicking a name in the list of addresses shown in the Select Members window, then clicking the Members -> button. You can use either of the first two options if you're going to paste in a list of addresses from another source. Click New E-mail Contact to add one or more names and email addresses by hand. Click From Address Book to add addresses from the Global Address List or. Click From Outlook Contacts if you want to add addresses from your own Contacts or. Enter a name for your contact group in the Name: box. Click on New Contact Group in the toolbar. In Outlook 2013: Click on the People icon at the bottom left of the Outlook window. In Outlook 2010: Click on Contacts at the bottom left of the Outlook window. Creating a contact group in Outlook Web App (OWA). It's also possible to share a contact group once you've created it. If there is a group of people you email repeatedly with Outlook or Outlook Web App (OWA), you can set up a contact group. If you're using Outlook 2011 on an Apple Mac, please refer to FAQ 2276 instead. #Outlook private distribution list windows#
Note: This article applies only to Outlook 20 as used on a Windows PC, or to Outlook Web App (OWA). 2314How to create, use and share contact groups in Outlook or OWA
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